Project Roles and Permissions in TestOwl

Every project has a team, and every member is assigned a role that determines what they can see and do within the project.

Roles are per project. The same person can be an Owner in one project and a Viewer in another. Each role includes everything the role below it can do.

Role permissions

What you can do	Owner	Admin	Editor	Viewer
View the project, Dashboard, tests, suites, flows, environments, run history, and reports	✅	✅	✅	✅
Record and create Test Suites, Test Cases, and Flows; edit their steps	✅	✅	✅	❌
Run tests and use the Import Wizard	✅	✅	✅	❌
Create and edit Environments	✅	✅	✅	❌
Create and edit Variables, Secrets, Tags, and Masking Rules	✅	✅	✅	❌
Restore items from the Recycle Bin	✅	✅	✅	❌
Delete Test Suites, Test Cases, Flows, Environments, Variables, Secrets, Tags, Masking Rules, and runs	✅	✅	❌	❌
Permanently delete items from the Recycle Bin	✅	✅	❌	❌
Create, edit, pause, and delete Schedules	✅	✅	❌	❌
Invite, change, and remove team members	✅	✅	❌	❌
Rename the project and manage its settings	✅	✅	❌	❌
Manage plan and Billing	✅	❌	❌	❌
Delete the project	✅	❌	❌	❌

Owner

The Owner has full control over the project, including the things no one else can do: managing billing and plans, and deleting the project. Owners can also do everything an Admin can.

A project can have more than one Owner — an existing Owner can invite someone as an Owner or promote another member to Owner.

Admin

Admins run the project day to day. They can do everything an Editor can, and also:

Delete tests, suites, flows, environments, variables, secrets, tags, masking rules, and runs.
Create and manage schedules.
Invite people and manage team members.
Rename the project and change project settings.

Admins can't manage billing or delete the project, and they can't grant or change the Owner role.

Editor

Editors build and maintain tests. They can:

Record tests and create and edit Test Suites, Test Cases, and Flows.
Run tests, against any environment.
Import existing tests.
Create and edit Environments, Variables, Secrets, Tags, and Masking Rules.
Restore deleted items from the Recycle Bin.

Editors can't delete anything, manage schedules, or manage the team.

Viewer

Viewers have read-only access. They can browse the Dashboard, Test Suites, Test Cases, Flows, Environments, Run History, and Reports, and download report PDFs where the plan allows. On the User Management page a Viewer only sees their own membership — other members are hidden.

Viewers can't change anything or start runs.

Project Members

Managing roles

Owners and Admins manage the team from Settings → User Management. The rules are:

You can only assign, change, or remove roles up to your own level. An Admin can manage Admins, Editors, and Viewers but not Owners; only an Owner can add, change, or remove an Owner.
You can't change your own role or remove yourself from a project. Ask another Owner or Admin to do it.
Role changes take effect immediately — the person doesn't need to sign out and back in.
Removing a member revokes their access straight away. It doesn't delete the tests, flows, or other items they created.

See Inviting Team Members for how to add people.

Team size

The number of seats depends on your plan — 3 on Trial and Starter, 5 on Pro, and 15 on Scale. Every active member, including the Owner, uses a seat, and so does each invitation that hasn't been accepted or expired yet. See Plans & Usage.